The Granite Bay Challenge is coming up on Feburary 26th, and we are actively recruiting volunteers to help with the race. It’s fun, and very rewarding work, and absolutely essential for the races to happen! We still need volunteers for each of the positions listed below, and if you haven’t already signed up we hope you can choose a post now to help keep your League races running smoothly!
We have a lot of different positions to choose from, so there’s something for everyone, although some jobs are nearly full. Please feel free to contact me at firstname.lastname@example.org if you have any questions involving volunteering this season.
Choose one of two ways to get signed up for your favorite volunteer post:
Either to go to our volunteer page here and fill out the volunteer form, or e-mail me email@example.com with the information below.
Once we get your preferences, we will send you a confirmation email with details about your tasks so you can be prepared. After that you can rest easy until you check in with us at the volunteer tent in the morning.
Here’s the info you need to either send in an email or provide via the volunteer web form:
- Your First and Last Name
- Your email address
- Your cell phone number
- Your team affiliation
- Which race date and venue you are volunteering for
- Saturday and/or Sunday shift times you are available for
- 1-3 volunteer positions that interest you
- Any other info you want to share, such as which positions you have volunteered for before, etc.
Once I get your info, I will plug that into my handy-dandy volunteer organizing spreadsheet and assign you to a specific position and shift time. I will reply to your e-mail to confirm your assignment. Then, on the race weekend, you should come and check in at the volunteer tent on or before the start of your shift. We provide lunch to full-day volunteers on Saturday and for all volunteers on Sunday.
Race Venues and Dates:
February 26: Race #1, Granite Bay Challenge, Granite Bay, CA
March 18: Race #2, Central Coast Classic, Monterey, CA
April 1: Race #3, Laguna Seca Grand Prix, Monterey, CA
April 15: Race #4, Boggs Mountain Classic, Boggs, CA (or East Garrison if rained out)
May 6: Race #5, NorCal Championships, Marin, CA
May 20: State Championships, Los Olivos, CA
VENUE SET UP All day double shift: 9:00AM-4:30PM Saturday Shift 1 (9:00 am to 12:30 pm) (10 needed, 1 spot reserved) Saturday Shift 2 (1:00 pm to 4:30 pm) (10 needed, 0 spots reserved)
Volunteers will be working with League staff to set-up the pit zone, feed zone, start/finish area, and parking area as well as grooming the course.
COURSE TRAIL WORK
Shift 1 (9:00 am to 12:30 pm) (6 needed, 0 spots reserved)
Bring your own flat head shovel or McCloud, (or we will also be supplying some shovels and McClouds). You’ll be working on the trail itself, buffing it up so that it’s in tip-top shape for the race.
All day double shift: : 9:00AM-4:30PM
Shift 1 (9:00 am to 12:30 pm) (6 needed, 1 spot reserved)
Shift 2 (1:00 pm to 4:30 pm) (6 needed, 0 spots reserved)
Bring your bike, and helmet! You’ll be marking the course with yellow signage and ribbon to ensure riders stay en route.
SATURDAY AFTERNOON REGISTRATION AT RACE
Saturday 2nd shift: 1:00 PM-4:00 PM Granite Bay only (2 needed, 0 spots reserved)
Help pass out registration packets to coaches and independent riders. Process is not very complicated but attention to detail is important. Ensure nervous racers smile at least once. Meet your fellow registrars at the volunteer tent.
Sunday Shift 1 (7:15am to 10:00am) (2 needed, 0 spots reserved)
Sunday Shift 2 (9:45am to 12:15pm) (2 needed, 0 spots reserved)
Help direct traffic and welcome participants, communicate 1 car per team in Pit Zone before 8:00 AM, remind folks helmets required while riding. Meet your fellow parking volunteers at the volunteer tent.
Sunday 1st shift: 7:45 am to 10:30 am (3 needed, 1 spots reserved)
Help register racers early in the morning. Process is not very complicated but attention to detail is important. Ensure nervous racers smile at least once. Meet your fellow registrars at the volunteer tent. If you have a racer in the 10:00AM wave, please let us know and you can leave at 9:45 AM.
MERCHANDISE SALES/INFORMATION BOOTH AT RACES
Sunday Shift 1 (7:15 am to 9:45am) (2 needed, 0 spots reserved)
Sunday Shift 2 (9:30 am to 1 pm) (2 needed, 1 spots reserved)
Sunday Shift 3 (12:45 pm – 2:30pm) (2 needed, 0 spots reserved)
The League has things to sell like shirts, cowbells, jerseys and jackets. They sit in boxes unless we can get some help selling them. This tent is the hub of information. Course maps, number of laps, Pit Zone layout, Venue questions, and other information is here. Chairs and EZ-Up tents provided!
Sunday Shift 1 (9:00am to 12:15pm) (3 needed, 2 spots reserved)
Sunday Shift 2 (12:00pm to 2:45pm) (3 needed, 1 spots reserved)
This volunteer position is a great way to get into the action at the race. Help announcers by calling in number plates on the radio or matching number plates to names.
Sunday Shift 1 (9:30am to 12:15pm) (3 needed, 2 spots reserved)
Sunday Shift 2 (12:00pm to 2:45pm) (3 needed, 1 spots reserved)
Get in on the action with this exciting job. This job entails tracking recording plate numbers as they cross the finish line each lap. A quick scoring training session led by Chief of Scoring will get you oriented to this important task.
START LINE STAGING
Shift 1 Girls Start (9:30am to 10:20 am) (8 needed, 0 spots reserved)
Shift 2 Frosh Soph Boys Start (11:10 am to 12:00 pm) (8 needed, 0 spots reserved)
Shift 3 JV and V Boys 12:30pm to 1:20PM) (8 needed, 0 spots reserved)
This is a very high-tension area with nervous racers queuing for their starts, and sometimes overly helpful supporters crowding in. Calm but assertive helpers are needed to keep the process orderly so that the races start safely and fairly.
FINISH LINE SUPPORT/ COURSE CROSSING CREW
Sunday Shift 1 (9:30am to 12:15pm) (4 needed, 1 spots reserved)
Sunday Shift 2 (12:00pm to 2:45pm) (4 needed, 0 spots reserved)
The finish line is always the most hectic place of the racecourse. Parents and teammates are crowding around to see their riders finish and riders come through exhausted, fatigued, and in need of someone to corral them out of the way. We need stubborn yet caring volunteers to manage the finish line so we don’t get a bottleneck of people. A quick training session meeting at the Volunteer Tent will begin at 9:30AM sharp and at 12:00PM sharp.
Sunday Shift 1 (9:30am to 12:00pm) (2 needed, 0 spots reserved)
Sunday Shift 2 (12:00pm to 2:45pm) (2 needed, 0 spots reserved)
We need two feed zone helpers who are responsible for to keeping water coolers full, and stocking snacks supplies, including snacks without nuts for those with allergies. Each team is allowed 3 people to assist with feeding riders. This area can get hectic and those who are not feeding, taking pictures, etc. are asked to move away from the Feed Zone. Reinforce that riders need to come to the right and are not allowed to be touched or receive mechanical assistance without consequences. Lots of action and great stories occur here.
Sunday Shift 1 (8:30am to 11:45) (12 needed, 0 spots reserved)
Sunday Shift 2 (11:00am to 2:45pm) (12 needed, 0 spots reserved)
The more the better! Course Marshals stand at key point on the course to ensure everyone is safe and going the right way. Radios are provided to communicate any problems or injuries. Hike or bike (helmet please!) to your position. So we place you appropriately on the course, please let us know if you’re able to ride your bike to your position or you’ll be on foot.
ROVING COURSE MARSHAL
Sunday Shift 1 (8:30am to 11:45pm) (3 needed, 2 spots reserved)
Sunday 2nd shift: 11:00AM-2:45PM (3 needed, 3 spots reserved)
Roving Course Marshals ride the course to ensure everyone is safe and going the right way. Radios are provided to communicate any problems or injuries.
Sunday 1st shift: All Girls Categories 9:00AM-12:30PM (4 needed, 3 spots reserved)
Sunday 2nd shift: Frosh and Soph Boys: 11:00AM-2:00PM (4 needed, 4 spots reserved)
Sunday 3rd shift: Varsity and JV Boys: 12:00PM-3:30PM (3 needed, 1 spots reserved)
We need “sweepers” for each category who are willing to follow after the very last rider of that category. We want to ensure that every rider gets to the finish line in the safest way possible. This position requires bike riding, as well as the willingness to tend to any issues that may arise on the course. Please include a few category choices for your sweeping position. Please also check in at the volunteer tent at the time your shift begins to receive your number plate and attend the sweeper orientation meeting.
VENUE TAKE DOWN
Sunday 2:30pm to 4:30pm (12 needed, 1 spots reserved)
As soon as the last JV or Varsity rider is off the course, we start takedown and clean up of the venue. This is so important for us to have adequate volunteers after a long day, so we can get out and go home and not be driving exhausted into the afternoon sun.
COURSE TAKE DOWN ON BIKES
Sunday 2:30pm to 4:30pm (6 needed, 0 spots reserved)
As soon as the last JV or Varsity rider is off the course, we start takedown and clean up. Volunteers who bring their bikes (and helmets!) takedown the course markings.
Thanks so much for volunteering the awesome support your NorCal League riders need! It’s sure to be a great season, and I look forward to meeting you at the races!
Source: Patty Ciesla