Volunteers Needed for the Central Coast Classic

News

We are keeping our fingers crossed for great racing weather down in Monterey for our March 18 Central Coast Classic! A little bit of rain keeps the sand damp and makes for really nice traction, so we don’t mind a few showers between now and then. Once again, we are recruiting helpers to make YOUR race awesome. So, if you have the time, please come on out early and volunteer with our crew. We’ve got all sorts of fun tasks that need to happen, and we need your help!

Here are the positions we need to fill for the weekend, with the total number of people we need in each position. I am working to process recently received emails from volunteers, so I don’t have accurate numbers on how many positions have already been filled yet. Rest assured I will process emails and web form submissions in the order I receive them, so if you haven’t already submitted your form volunteering for your favorite job, do so quickly! Some positions fill up fast!

I prefer that you use our webform to volunteer:www.norcalmtb.org/volunteer but if you can’t access the form, email me using the guide at the very end.

Friday Helpers needed:

TRUCK LOADING in Richmond (5 needed)
Friday 3/16, 9:00AM – 12:30PM
League races require a lot of equipment we store in a unit and transport in a rental truck. Meet at Bridge Self-Storage, 23 Main Avenue, Richmond. Load and then go grab some lunch with the other volunteers. Lunch is NorCal’s treat for your major contribution.

Saturday Positions:

VENUE SET UP
All day double shift: 9:00AM-4:30PM
Saturday Shift 1 (9:00AM to 12:30PM) (10 needed)
Saturday Shift 2 (1:00PM to 4:30PM) (10 needed)
Volunteers will be working with League staff to set-up the pit zone, feed zone, start/finish area, and parking area as well as grooming the course.

COURSE TRAIL WORK
Saturday Shift 1 (9:00AM to 12:30PM) (6 needed)
Bring your own flat head shovel or McLeod, (or we will also be supplying some shovels and McLeods). You’ll be working on the trail itself, buffing it up so that it’s in tip-top shape for the race.

COURSE SETTING
All day double shift: : 9:00AM-4:30PM
Saturday Shift 1 (9:00AM to 12:30PM) (6 needed)
Saturday Shift 2 (1:00PM to 4:30PM) (6 needed)
Bring your bike, and helmet! You’ll be marking the course with yellow signage and ribbon to ensure riders stay en route.

Sunday Positions:

PARKING
Sunday Shift 1 (7:15am to 10:00AM) (4 needed)
Sunday Shift 2 (9:45am to 12:15PM) (2 needed)
Help direct traffic and welcome participants, communicate 1 car per team in Pit Zone before 8:00AM, remind folks helmets required while riding. Meet your fellow parking volunteers at the volunteer tent.

REGISTRATION
Sunday Shift 1: 7:45AM to 10:30AM (3 needed)
Sunday Shift 2: 10:15AM to 12:30AM (2 needed)
Help register racers early in the morning. Process is not very complicated but attention to detail is important. Ensure nervous racers smile at least once. Meet your fellow registrars at the volunteer tent. If you have a racer in the 10:00AM wave, please let us know and you can leave at 9:45 AM.

MERCHANDISE SALES/INFORMATION BOOTH AT RACES
Sunday Shift 1 (7:15AM to 9:45AM) (2 needed)
Sunday Shift 2 (9:30AM to 1:00PM) (2 needed)
Sunday Shift 3 (12:45PM – 2:30PM) (2 needed)
The League has things to sell like shirts, cowbells, jerseys and jackets. They sit in boxes unless we can get some help selling them. This tent is the hub of information. Course maps, number of laps, Pit Zone layout, Venue questions, and other information is here. Chairs and EZ-Up tents provided!

ANNOUNCING ASSISTANT
Sunday Shift 1 (9:00AM to 12:15PM) (3 needed)
Sunday Shift 2 (12:00PM to 2:45PM) (3 needed)
This volunteer position is a great way to get into the action at the race. Help announcers by calling in number plates on the radio or matching number plates to names.

SCORING
Sunday Shift 1 (9:30AM to 12:15PM) (3 needed)
Sunday Shift 2 (12:00PM to 2:45PM) (3 needed)
Get in on the action with this exciting job. This job entails tracking recording plate numbers as they cross the finish line each lap. A quick scoring training session led by Chief of Scoring will get you oriented to this important task.

START LINE STAGING
Shift 1 Girls Start (9:30AM to 10:20AM) (8 needed)
Shift 2 Frosh Soph Boys Start (11:10AM to 12:00PM) (8 needed)
Shift 3 JV and V Boys 12:30PM to 1:20PM) (8 needed)
This is a very high-tension area with nervous racers queuing for their starts, and sometimes overly helpful supporters crowding in. Calm but assertive helpers are needed to keep the process orderly so that the races start safely and fairly.

FINISH LINE SUPPORT/ COURSE CROSSING CREW
Sunday Shift 1 (9:30AM to 12:15PM) (4 needed)
Sunday Shift 2 (12:00PM to 2:45PM) (4 needed)
The finish line is always the most hectic place of the racecourse. Parents and teammates are crowding around to see their riders finish and riders come through exhausted, fatigued, and in need of someone to corral them out of the way. We need stubborn yet caring volunteers to manage the finish line so we don’t get a bottleneck of people. A quick training session meeting at the Volunteer Tent will begin at 9:30AM sharp and at 12:00PM sharp.

FEED ZONE
Sunday Shift 1 (9:30AM to 12:00PM) (2 needed)
Sunday Shift 2 (12:00PM to 2:45PM) (2 needed)
We need two feed zone helpers who are responsible for to keeping water coolers full, and stocking snacks supplies, including snacks without nuts for those with allergies. Each team is allowed 3 people to assist with feeding riders. This area can get hectic and those who are not feeding, taking pictures, etc. are asked to move away from the Feed Zone. Reinforce that riders need to come to the right and are not allowed to be touched or receive mechanical assistance without consequences. Lots of action and great stories occur here.

COURSE MARSHAL
Sunday Shift 1 (8:30AM to 11:45) (12 needed)
Sunday Shift 2 (11:00AM to 2:45PM) (12 needed)
The more the better! Course Marshals stand at key point on the course to ensure everyone is safe and going the right way. Radios are provided to communicate any problems or injuries. Hike or bike (helmet please!) to your position. So we place you appropriately on the course, please let us know if you’re able to ride your bike to your position or you’ll be on foot.

ROVING COURSE MARSHAL
Sunday Shift 1 (8:30AM to 11:45PM) (3 needed)
Sunday 2nd shift: 11:00AM-2:45PM (3 needed)
Roving Course Marshals ride the course to ensure everyone is safe and going the right way. Radios are provided to communicate any problems or injuries.

SWEEPING
Sunday 1st shift: All Girls Categories 9:00AM-12:30PM (4 needed)
Sunday 2nd shift: Frosh and Soph Boys: 11:00AM-2:00PM (4 needed)
Sunday 3rd shift: Varsity and JV Boys: 12:00PM-3:30PM (3 needed)
We need “sweepers” for each category who are willing to follow after the very last rider of that category. We want to ensure that every rider gets to the finish line in the safest way possible. This position requires bike riding, as well as the willingness to tend to any issues that may arise on the course. Please include a few category choices for your sweeping position. Please check in at the volunteer tent as early as possible before your shift begins to receive your number plate and get your sweeper orientation.

VENUE TAKE DOWN
Sunday 2:30PM to 4:30PM (12 needed)
As soon as the last JV or Varsity rider is off the course, we start takedown and clean up of the venue. This is so important for us to have adequate volunteers after a long day, so we can get out and go home and not be driving exhausted into the afternoon sun.

COURSE TAKE DOWN ON BIKES
Sunday 2:30PM to 4:30PM (6 needed)
As soon as the last JV or Varsity rider is off the course, we start takedown and clean up. Volunteers who bring their bikes (and helmets!) takedown the course markings and clean up the course, using packs provided by the League to gather up ribbon, signs, and other race-related debris.

Friday Helpers needed:

TRUCK LOADING in Richmond (5 needed)
Friday 3/16, 9:00AM – 12:30PM
League races require a lot of equipment we store in a unit and transport in a rental truck. Meet at Bridge Self-Storage, 23 Main Avenue, Richmond. Load and then go grab some lunch with the other volunteers. Lunch is NorCal’s treat for your major contribution.

Saturday Positions:

VENUE SET UP
All day double shift: 9:00AM-4:30PM
Saturday Shift 1 (9:00AM to 12:30PM) (10 needed)
Saturday Shift 2 (1:00PM to 4:30PM) (10 needed)
Volunteers will be working with League staff to set-up the pit zone, feed zone, start/finish area, and parking area as well as grooming the course.

COURSE TRAIL WORK
Saturday Shift 1 (9:00AM to 12:30PM) (6 needed)
Bring your own flat head shovel or McLeod, (or we will also be supplying some shovels and McLeods). You’ll be working on the trail itself, buffing it up so that it’s in tip-top shape for the race.

COURSE SETTING
All day double shift: : 9:00AM-4:30PM
Saturday Shift 1 (9:00AM to 12:30PM) (6 needed)
Saturday Shift 2 (1:00PM to 4:30PM) (6 needed)
Bring your bike, and helmet! You’ll be marking the course with yellow signage and ribbon to ensure riders stay en route.

Sunday Positions:

PARKING
Sunday Shift 1 (7:15am to 10:00AM) (4 needed)
Sunday Shift 2 (9:45am to 12:15PM) (2 needed)
Help direct traffic and welcome participants, communicate 1 car per team in Pit Zone before 8:00AM, remind folks helmets required while riding. Meet your fellow parking volunteers at the volunteer tent.

REGISTRATION
Sunday Shift 1: 7:45AM to 10:30AM (3 needed)
Sunday Shift 2: 10:15AM to 12:30AM (2 needed)
Help register racers early in the morning. Process is not very complicated but attention to detail is important. Ensure nervous racers smile at least once. Meet your fellow registrars at the volunteer tent. If you have a racer in the 10:00AM wave, please let us know and you can leave at 9:45 AM.

MERCHANDISE SALES/INFORMATION BOOTH AT RACES
Sunday Shift 1 (7:15AM to 9:45AM) (2 needed)
Sunday Shift 2 (9:30AM to 1:00PM) (2 needed)
Sunday Shift 3 (12:45PM – 2:30PM) (2 needed)
The League has things to sell like shirts, cowbells, jerseys and jackets. They sit in boxes unless we can get some help selling them. This tent is the hub of information. Course maps, number of laps, Pit Zone layout, Venue questions, and other information is here. Chairs and EZ-Up tents provided!

ANNOUNCING ASSISTANT
Sunday Shift 1 (9:00AM to 12:15PM) (3 needed)
Sunday Shift 2 (12:00PM to 2:45PM) (3 needed)
This volunteer position is a great way to get into the action at the race. Help announcers by calling in number plates on the radio or matching number plates to names.

SCORING
Sunday Shift 1 (9:30AM to 12:15PM) (3 needed)
Sunday Shift 2 (12:00PM to 2:45PM) (3 needed)
Get in on the action with this exciting job. This job entails tracking recording plate numbers as they cross the finish line each lap. A quick scoring training session led by Chief of Scoring will get you oriented to this important task.

START LINE STAGING
Shift 1 Girls Start (9:30AM to 10:20AM) (8 needed)
Shift 2 Frosh Soph Boys Start (11:10AM to 12:00PM) (8 needed)
Shift 3 JV and V Boys 12:30PM to 1:20PM) (8 needed)
This is a very high-tension area with nervous racers queuing for their starts, and sometimes overly helpful supporters crowding in. Calm but assertive helpers are needed to keep the process orderly so that the races start safely and fairly.

FINISH LINE SUPPORT/ COURSE CROSSING CREW
Sunday Shift 1 (9:30AM to 12:15PM) (4 needed)
Sunday Shift 2 (12:00PM to 2:45PM) (4 needed)
The finish line is always the most hectic place of the racecourse. Parents and teammates are crowding around to see their riders finish and riders come through exhausted, fatigued, and in need of someone to corral them out of the way. We need stubborn yet caring volunteers to manage the finish line so we don’t get a bottleneck of people. A quick training session meeting at the Volunteer Tent will begin at 9:30AM sharp and at 12:00PM sharp.

FEED ZONE
Sunday Shift 1 (9:30AM to 12:00PM) (2 needed)
Sunday Shift 2 (12:00PM to 2:45PM) (2 needed)
We need two feed zone helpers who are responsible for to keeping water coolers full, and stocking snacks supplies, including snacks without nuts for those with allergies. Each team is allowed 3 people to assist with feeding riders. This area can get hectic and those who are not feeding, taking pictures, etc. are asked to move away from the Feed Zone. Reinforce that riders need to come to the right and are not allowed to be touched or receive mechanical assistance without consequences. Lots of action and great stories occur here.

COURSE MARSHAL
Sunday Shift 1 (8:30AM to 11:45) (12 needed)
Sunday Shift 2 (11:00AM to 2:45PM) (12 needed)
The more the better! Course Marshals stand at key point on the course to ensure everyone is safe and going the right way. Radios are provided to communicate any problems or injuries. Hike or bike (helmet please!) to your position. So we place you appropriately on the course, please let us know if you’re able to ride your bike to your position or you’ll be on foot.

ROVING COURSE MARSHAL
Sunday Shift 1 (8:30AM to 11:45PM) (3 needed)
Sunday 2nd shift: 11:00AM-2:45PM (3 needed)
Roving Course Marshals ride the course to ensure everyone is safe and going the right way. Radios are provided to communicate any problems or injuries.

SWEEPING
Sunday 1st shift: All Girls Categories 9:00AM-12:30PM (4 needed)
Sunday 2nd shift: Frosh and Soph Boys: 11:00AM-2:00PM (4 needed)
Sunday 3rd shift: Varsity and JV Boys: 12:00PM-3:30PM (3 needed)
We need “sweepers” for each category who are willing to follow after the very last rider of that category. We want to ensure that every rider gets to the finish line in the safest way possible. This position requires bike riding, as well as the willingness to tend to any issues that may arise on the course. Please include a few category choices for your sweeping position. Please check in at the volunteer tent as early as possible before your shift begins to receive your number plate and get your sweeper orientation.

VENUE TAKE DOWN
Sunday 2:30PM to 4:30PM (12 needed)
As soon as the last JV or Varsity rider is off the course, we start takedown and clean up of the venue. This is so important for us to have adequate volunteers after a long day, so we can get out and go home and not be driving exhausted into the afternoon sun.

COURSE TAKE DOWN ON BIKES
Sunday 2:30PM to 4:30PM (6 needed)
As soon as the last JV or Varsity rider is off the course, we start takedown and clean up. Volunteers who bring their bikes (and helmets!) takedown the course markings and clean up the course, using packs provided by the League to gather up ribbon, signs, and other race-related debris.

Monday Helpers needed:

TRUCK UNLOADING in Richmond (5 needed)
Monday 3/19, 10:00AM – 1:00PM
League races require a lot of equipment we store in a unit and transport in a rental truck. Meet at Bridge Self-Storage, 23 Main Avenue, Richmond. Unload and then go grab some lunch with the other volunteers. Lunch is NorCal’s treat for your major contribution.

Thanks so much for volunteering the awesome support your NorCal League riders need! With your help, it’s sure to be another great race!

I prefer that you use our webform to volunteer: www.norcalmtb.org/volunteer but if you can’t access the form, email me using the guide below:

Send an email to patty@norcalmtb.org

To make it easy, copy the following text, paste it into the body of your email, and type in the answers below each line:

Volunteer’s First and Last Name

email address

Team affiliation

Cell phone number

Which race venue you are volunteering for

Friday/Saturday/Sunday/Monday and Shift times you are available for
1-3 volunteer positions that interest you
(you can copy and paste position and shift time from email above)

Any other info you want to share, such as which positions you have volunteered for before, etc.

Source: Patty Ciesla

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